Job Description: • Provides general office and executive level administrative support .• Responsible for scheduling appointments, maintaining calendars, and managing multiple support duties • Assists in the preparation of reports, organizational charts, gathering and researching information, preparing presentations, and meeting materials, copying and filing, and preparing notes. • Processes all late approvals for invoices over 30 days. Requesting justification from the field office, vendor,. This information should include the Due Date, Invoice, Amount, PO assigned, Late Justification, and processing date for Business Operations. • • Responsible for transcribing meeting notes for the Operations Team meetings, Leadership/Management meetings, and staff meetings. • Scans and inputs documents and other content into content/document management systems and maintains physical files as needed. • May perform data entry, data collection, and data collation activities. • Coordinates meetings and work sessions for teams of various sizes. • Reviews incoming correspondence from the Business Operations Unit along with the Field Operations Section. • Assists in the development and execution of policies and procedures for the Business Operations Unit. Responsible for serving as the SMI (Subject Matter Expert) in the absence of the Unit Manager • Maintains and updates the style and communications guides to adhere to the operations of the unit, but also the policy in publications, letters, memos, and all content. • Maintains confidential information including personnel files, purchasing and procurement materials, security documentation and other files. • Will serve as a front-line representative for the Unit Manager fielding inquiries and calls. Performs related responsibilities as required by the executive and management team