Administrative Assistant

Responsible for migrating existing content from outdated formats into a newly designed template. This role requires meticulous attention to detail and proficiency in document formatting to ensure consistency, accuracy, and a professional appearance. The Specialist will work closely with Project Director to gather, organize, and reformat content, ensuring that all information is correctly and seamlessly transferred.

Formatting and Standardization: • Apply styles, fonts, headings, and other formatting features in the new template to ensure consistency and adherence to brand guidelines. • Adjust and format content to fit the new layout, ensuring a polished and professional appearance. • Use advanced Microsoft Word features, such as styles, templates, and themes, to standardize the documents.

Quality Assurance: • Conduct thorough quality checks to ensure all content has been accurately transferred and formatted. • Identify and correct any formatting issues, inconsistencies, or errors. • Verify that all hyperlinks, cross-references, and indexes are functional and correctly updated.

Reporting and Documentation: • Document the transfer process and maintain detailed records of all changes made. • Prepare summary reports on the progress of the content transfer project and highlight any major issues encountered and resolved.

Technical Skills • Proficiency in Microsoft Word: Demonstrated expertise in using Microsoft Word, including: • Advanced Formatting: Mastery of styles, themes, templates, and formatting features to ensure consistency and professionalism in documents. • Table of Contents and Indexing: Ability to create and update automated tables of contents, indexes, and lists of figures/tables. • Collaboration Tools: Knowledge of using Word’s collaboration features such as track changes, comments, and version history. • Complex Documents: Experience in working with long and complex documents, including inserting and formatting images, charts, tables, and other elements.