Administrative Assistant

Atlanta, GA 30334

Posted: 12/13/2022 Industry: Admin/Clerical Job Number: 2060318 Pay Rate: $20.00/hour

Job Description

Administrative Assistant

Job Summary:

Under general supervision, position provides administrative and clerical support to attorneys within one section of a division. Duties include but are not limited to using advanced word-processing skills to edit and preparing legal documents; preparing files for submission to courts; opening & closing case files; responding to and routing telephone calls; using legal related software to document attorney work & time, maintaining time & leave records for attorneys; maintaining case files, etc. This position may work closely with section s paralegal(s).


Job Duties:

  • Prepares pleadings and other legal documents for filing with the courts and service on opposing counsel/parties
  • Utilizes E-filing as designated by individual courts
  • Answers telephone calls
  • Takes detailed messages and/or routes telephone calls to appropriate personnel
  • Responds when appropriate to calls from clients, attorneys, and citizens and provides general information or transfers calls to other divisions of the office as appropriate
  • Prepares, copies, faxes, scans, emails and/or mails a variety of legal documents, correspondence, and other materials
  • Prepares and types matter information on new cases in CMS
  • Creates files for open matters
  • Organizes and maintains filing systems of all relevant legal documents on matters/cases
  • Maintains section files
  • Handles incoming mail and packages for the section and/or division
  • Prepares for delivery and sends outgoing documents, packages, and other materials to appropriate parties
  • Conducts clerical research to respond to inquiries, questions, or requests
  • Data entry to maintaining databases and reports
  • Uses computer software to perform clerical assignments
  • Attends section, division, and departmental meetings as required
  • Closes files and coordinates the removal of closed files
  • Transports closed files to storage area and boxes
  • Handles logistics for closed files to send off site
  • Provides assistance to other sections within the division with support duties when needed
  • May monitor the use of and maintain an adequate inventory of office supplies and equipment for section s personnel
  • May maintain records of leave balances for section personnel
  • May work on organizational and other special projects as requested by section personnel
  • May maintain and update contact information lists for the representative of the section s clients and may distribute those updated lists to attorneys on a regular basis
  • May establish and/or maintain record-keeping and filing systems and/or reference manuals/materials
  • May maintain calendars (including electronic calendars) and schedule appointments, meetings, and/or conferences of section personnel
  • May make travel, lodging, and/or equipment arrangements for section attorneys related to court appearances, training seminars, etc
  • Interacts with clients and contacts in a way that promotes respect, encourages cooperation, and contributes to excellent performance


Requirements:

  • One (1) year of demonstrated experience performing advanced administrative and clerical task
  • Experience with Microsoft Office applications in a legal environment including the ability to type approximately 40 words per minute (wpm)
  • Ability to perform in a professional and confidential environment
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