Snelling Georgia
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USD
18.50
HOUR
true
Executive Administrative Assistant
Posted: 11/13/2023
2023-11-13
2024-02-01
Industry: Professional
Job Number: 2086915-1
Pay Rate: $18.50/hour
Job Description
Executive Administrative Assistant
Job Description:
Provides general office and executive level administrative support for the Unit Manager, the Business Operations Unit, and occasional support to the Assistant Deputy Director of Administration.
Responsible for scheduling appointments, maintaining calendars, and managing multiple support duties for the Unit Manager and Assistant Deputy Director of Administration.
Assists in the preparation of reports, organizational charts, gathering and researching information, preparing presentations, and meeting materials, copying and filing, and preparing notes.
Processes all late approvals for invoices over 30 days. Requesting justification from the field office, vendor, and AOC to submit to ELT. This information should include the Due Date, Invoice, Amount, PO assigned, Late Justification, and processing date for Business Operations.
Responsible for transcribing meeting notes for the Operations Team meetings, Leadership/Management meetings, and staff meetings.
Scans and inputs documents and other content into content/document management systems and maintains physical files as needed.
May perform data entry, data collection, and data collation activities.
Coordinates meetings and work sessions for teams of various sizes.
Reviews incoming correspondence from the Business Operations Unit along with the Field Operations Section.
Assists in the development and execution of policies and procedures for the Business Operations Unit. Responsible for serving as the SMI (Subject Matter Expert) in the absence of the Unit Manager and BOU leadership.
Maintains and updates the style and communications guides to adhere to the operations of the unit, but also the DHS policy in publications, letters, memos, and all content.
Maintains confidential information including personnel files, purchasing and procurement materials, security documentation and other DCSS files.
Will serve as a front-line representative for the Unit Manager fielding inquiries and calls.
Performs related responsibilities as required by the OIT executive and management team
Required Documentation and screenings: Standard Background
Job Description:
Provides general office and executive level administrative support for the Unit Manager, the Business Operations Unit, and occasional support to the Assistant Deputy Director of Administration.
Responsible for scheduling appointments, maintaining calendars, and managing multiple support duties for the Unit Manager and Assistant Deputy Director of Administration.
Assists in the preparation of reports, organizational charts, gathering and researching information, preparing presentations, and meeting materials, copying and filing, and preparing notes.
Processes all late approvals for invoices over 30 days. Requesting justification from the field office, vendor, and AOC to submit to ELT. This information should include the Due Date, Invoice, Amount, PO assigned, Late Justification, and processing date for Business Operations.
Responsible for transcribing meeting notes for the Operations Team meetings, Leadership/Management meetings, and staff meetings.
Scans and inputs documents and other content into content/document management systems and maintains physical files as needed.
May perform data entry, data collection, and data collation activities.
Coordinates meetings and work sessions for teams of various sizes.
Reviews incoming correspondence from the Business Operations Unit along with the Field Operations Section.
Assists in the development and execution of policies and procedures for the Business Operations Unit. Responsible for serving as the SMI (Subject Matter Expert) in the absence of the Unit Manager and BOU leadership.
Maintains and updates the style and communications guides to adhere to the operations of the unit, but also the DHS policy in publications, letters, memos, and all content.
Maintains confidential information including personnel files, purchasing and procurement materials, security documentation and other DCSS files.
Will serve as a front-line representative for the Unit Manager fielding inquiries and calls.
Performs related responsibilities as required by the OIT executive and management team
Required Documentation and screenings: Standard Background
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Discover exciting job opportunities in the vibrant community surrounding Decatur, Georgia! This thriving area, known for its rich history, diverse culture, and fantastic growth potential, presents an ideal setting for career advancement. With a bustling downtown area featuring charming boutiques, delicious eateries serving up Southern cuisine delights, and a lively arts scene including the Decatur Arts Festival and Beacon Hill Arts District, there's always something new to explore. From the historic Decatur Square to the nearby attractions like Fernbank Museum of Natural History and the Toyota Music Factory, this region offers an enchanting backdrop for professionals seeking a dynamic work environment. Dive into our job listings today and elevate your career in the heart of Georgia's scenic DeKalb County!