Executive Assistant

Atlanta, GA 30334

Posted: 02/05/2024 Industry: Professional Job Number: 2092048 Pay Rate: $25 / hour

Job Description

Job Description:


• Provide consistent support to the department including calendar management, travel arrangements and expense reimbursements, drafting internal and external correspondence, board preparation and briefings, and arranging meetings.

• Serve as primary point of contact for the department

• Coordinate all aspects of Board meetings including consolidating meeting materials from internal and external sources, drafting agendas, and scribing minutes.

• Maintain an efficient documentation and electronic filing system for vendor contracts and various types of correspondence to and from State entities.

• Responsible for preparation of quarterly treasury reports to be posted on the department website.

• Responsible for supervising the execution of tasks delegated to other team members.

• Monitor office supply inventory and manage purchasing card purchases for the office

• Efficiently complete office orders including but not limited to office supplies and furniture. Reconcile monthly purchase card statement.

• Serve as liaison to HR Department for the agency.

• Interact with HR as needed to facilitate Agency’s employee actions and employee paperwork.

• Provide office support for Time & Leave system.

• Serve as primary contact to interact with building’s facilities team, property management staff, and contractors.

• Manage access control requests for the office. Request reimbursable and non-reimbursable work orders, including but not limited to maintenance issues and renovation project estimates.

• Monitor the department website content for accuracy and relevance.

• Assist Internal Auditor with annual Property Management reporting needs.

• Answer, screen, and route telephone calls.

• Greet and direct office visitors and clients as required.

• Distribute incoming mail and prepare outgoing packages.

Required Knowledge, Skills, and Abilities

  • Demonstrates experience as an executive assistant in direct support of upper level executives.

  • Mature judgement and discretion regarding handling of sensitive and confidential information.

  • Must be able to multi-task, prioritize daily workload and work in a rapidly changing, fast-paced environment.

  • Ability to provide exceedingly high level of support to both internal and external customers at all levels.

  • Exemplary time management, planning & organizational skills.

  • Refined interpersonal skills (telephone & face-to-face) and exceptional written communication skills.

  • Advanced level proficiency in Microsoft Office Suite and Microsoft Teams.

  • Initiative and ability to work with minimum oversight.

  • Full comprehension of office management systems and procedures.

  • Strong analytic and problem-solving skills with strong attention to detail.

  • Display collaborative, positive and intuitive attitude.


Minimum Entry Qualifications: 

Bachelor’s degree in business administration, communications or a related field from an accredited college or university AND five years of office administration or senior secretarial experience OR equivalent combination of experience, education, and training.




Preferred Qualifications:

·         Five or more years of administrative support experience.

·         Demonstrated experience providing administrative support at the executive level.

·         Proven experience supporting a Board or similar body.

·      Prior experience providing administrative support at a State of Georgia Executive Branch agency, entity, or authority.

·      Advanced proficiency in using Microsoft Teams, Word, Excel, Outlook, PowerPoint, and Concur.

Meet Your Recruiter

Unita Harris

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